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Add Rule Window

Add

Rule Name and Type

Define the rule type here. A rule applies either to incoming or outgoing messages. If you select Incoming and Outgoing type, then two rules are actually created. In this case (which is the default), the email address is treated as sender for incoming messages, and recipient for outgoing messages.

The rule name and rule group are optional fields. The rule name is purely to allow you to describe the rule - it serves no purpose as far as rule processing is concerned. The rule group can be used to group similar rules together. When managing rules, you can choose either rule view or group view. Group view shows all rules of the same group together, while rule view shows all rules as a list (though you can filter the list as needed to reduce its size).

Address Matching

The details of the matching email addresses should be entered here. For an Incoming & Outgoing rule creation, only one email address is allowed. Otherwise, you can define both - a rule will only be matched if both email criteria are matched.

To match an email by domain, you can use @domain.com (missing out everything before the @). This means you can make a rule apply to all messages coming from cedit.biz by creating a rule matching @cedit.biz.

Content Matching

To only match a message containing certain text in the subject, body, or both, enter the text in the relevant field here. If both fields are entered, the rule will only be matched if the message passes both criteria.

Action

The only actions available here are Copy to folder, Move to folder, and Add to Junk Senders. For more advanced rules, you must create the rules using the Rules Manager window.

For either Move to Folder or Copy to Folder, a destination must be entered. You can either type the name of the folder, or use the browse button to select it. If you type the name, ensure that the spelling is correct, otherwise the rule will not work.

Do not process further rules means that as soon as Rules Manager finds a message that this rule applies to, it will not look for any more rules that apply - it will stop immediately.

Mark as read will mark the message as read.